If you’re looking for a quick and easy way to perform a DOT lookup, you’re in the right place. Whether you’re verifying an existing DOT number or trying to conduct a DOT number lookup for a business, we’ve got the answers you need.
This guide will walk you through the DOT lookup process, including how to check the status of a DOT number and what it means for your operations.
How to perform a DOT number lookup
Follow these simple steps to perform a DOT number lookup using the FMCSA website:
- Visit the FMCSA website: Go to the official Federal Motor Carrier Safety Administration (FMCSA) website at https://safer.fmcsa.dot.gov.
- Locate the “FMCSA Searches” section: Find the “FMCSA Searches” section on the homepage, which will direct you to various lookup tools.
- Select “Company Snapshot”: Click the “Company Snapshot” link. This tool allows you to search by DOT number, company name, or other identifying information.
- Enter your DOT number: In the search box, enter the USDOT number you wish to check, and click the search button.
Review your DOT status: Once the results appear, review the provided information to check the status and details of your DOT number, including safety records and operational status.
What is a US DOT lookup and why is it important?
A US DOT lookup is the process of verifying a company’s USDOT number to determine its operational status, safety record, and compliance with federal regulations. This lookup is important for several reasons:
- Ensuring legitimacy and compliance: For brokers, conducting a DOT lookup is an efficient way to verify if a carrier is authorized to operate legally within the United States. It helps ensure that the company meets all necessary safety and compliance standards, reducing the risk of partnering with an unreliable or non-compliant carrier.
- Reassuring consumers: Consumers often perform a USDOT lookup when hiring services like bus companies, shuttle services, or movers. It provides reassurance that the company is safe, reliable, and properly insured.
- Evaluating new partnerships: Shippers may check the status of a DOT number before working with a new owner-operator or trucking company. This lookup helps confirm the reliability of potential partners, particularly those they have no prior experience with.
- Preventing fraud: Unfortunately, some companies falsely display USDOT numbers to appear legitimate while lacking proper licensing or having red flags they want to hide. A DOT lookup helps protect brokers, shippers, and consumers from potential fraud, ensuring that they only work with compliant and trustworthy operators.
What details can I find using a DOT number lookup?
Performing a DOT number lookup on the FMCSA website provides access to a wealth of information about a company, carrier, or owner-operator. Here are the key details you can find:
- Verification of legitimacy: The most important use of a DOT lookup is to verify whether the USDOT number listed online is legitimate. You can search using either the USDOT number or the company name to ensure they match official records. Additionally, you can confirm that the phone number and address listed by the company align with the FMCSA’s records.
- Operational status: A DOT lookup allows you to quickly determine if a company is legally authorized to operate. Companies in good standing will be labeled as “ACTIVE.” If a company’s DOT status has lapsed or is in question, it will be listed as “Inactive USDOT Number,” “OUT-OF-SERVICE,” or “NOT AUTHORIZED.”
- Crash records: You can also view a company or vehicle’s crash history by clicking the “Inspections/Crashes In US” link in the search results. This provides a state-by-state breakdown of crashes reported to the FMCSA over the past 24 months, categorized into:
- Fatal: Crashes resulting in at least one fatality.
- Injury: Crashes involving injuries but no fatalities.
- Tow: Crashes where at least one vehicle was towed, but no injuries or deaths occurred.
- Insurance status: A DOT number lookup will show the company’s insurance status, indicating whether the company is insured, has pending insurance, or has had insurance coverage revoked.
- Safety ratings: The FMCSA assigns safety ratings to companies, which are categorized as follows:
- Satisfactory: The company complies with all FMCSA regulations and safety protocols.
- Conditional: The company fails to comply with at least one USDOT regulation or safety requirement.
Unsatisfactory: The company has significant violations of regulations and safety requirements.
What is a DOT number?
A DOT number is a unique identifier assigned by the Federal Motor Carrier Safety Administration (FMCSA) to commercial vehicles operating in the United States. It is used to track a company’s safety records, compliance status, and overall legitimacy for interstate commerce.
How to obtain a DOT number
To apply for a DOT number, start by creating an account on the FMCSA website, where you can access and complete the application within 30 days. You’ll need information such as your company name, business address, contact details, and Social Security or tax identification number. You will also need to specify your operator classification (e.g., “for hire” or “private passenger”) and the type of cargo you’ll be hauling, such as general freight, passengers, or hazardous materials. If hauling hazardous materials, you must comply with additional FMCSA regulations.
Are there services to help get a DOT number?
Yes, there are services available to help streamline the process of obtaining a DOT number and MC authority. Since accuracy and timeliness are crucial in completing the necessary forms, professional assistance can save time and reduce the risk of costly delays. The process typically takes five to seven weeks, but errors can lead to resubmissions and further delays.
Reputable services, like DAT Authority, provide support to get your trucking business operational quickly. These services offer expert guidance through every step, including finding the right insurance and connecting you with high-paying loads, ensuring a smooth start for your business.
What services help brokers check the status of a DOT number?
While the FMCSA carrier lookup provides basic information, brokers often need more detailed data to make informed decisions about new partners. Services like DAT CarrierWatch offer comprehensive insights into carriers’ authority, CSA scores, and provide access to copies of insurance certificates, giving brokers the confidence they need.
Plus, both carriers and brokers can benefit from the DAT load board to maximize business opportunities. With hundreds of thousands of loads posted daily and over 244 million loads each year, DAT load board is an essential tool for finding the right loads and building successful partnerships once you have your operating authority.
What to do if your DOT number is inactive or revoked
If your DOT number is listed as inactive or revoked, it means your authority to operate has been suspended, which could be due to missing updates, expired insurance, or non-compliance with FMCSA regulations. Here are the steps to reactivate it:
- Identify the issue: Review the FMCSA notification or lookup results to determine why your DOT number is inactive or revoked. Common reasons include expired insurance, failure to update registration information or compliance violations.
- Resolve compliance issues: Address the issue that led to your DOT number being revoked. For example, if it’s due to expired insurance, contact your insurance provider and submit proof of coverage to the FMCSA. Ensure all regulatory requirements are met, including safety audits and documentation.
- Update information: Log in to your FMCSA account to update any missing or outdated information. This might include your business address, contact details, or operator classification.
File a reinstatement request: Complete the reinstatement process on the FMCSA website, which may involve paying fees or providing additional documentation. Follow FMCSA guidelines carefully to ensure your request is accepted.
Checking DOT numbers matters
When it comes to ensuring compliance and safety in the trucking industry, checking DOT numbers is a crucial step. This guide has walked you through how to easily search and verify DOT numbers, giving you the tools to confirm important carrier information. By making DOT number verification a regular part of your routine, you can stay compliant, avoid potential issues, and operate with greater confidence in your business.
